What do you want to solve in your company?
Xophia is the platform where we build modules for your operation, with your rules and AI agents under human approval. We connect what works, build what's missing and replace what creates friction.
From a bank discrepancy to a decision you can review
A reconciliation module brings sources together, proposes a match and keeps the ERP write pending human approval.
Illustrative example with fictional data. Each module's scope and rules are defined with your team.
01 · Connect
The statement and invoice, together
The module reads both sources and makes the difference visible.
- Invoice
- CLP 1,000,000
- Bank deposit
- CLP 987,600
02 · Propose
An explanation with evidence
The agent proposes matching the deposit to the invoice and shows the processor fee that explains the difference.
- Fee
- CLP 12,400
- Evidence
- Processor settlement
03 · Approve
Your team makes the decision
A person reviews the evidence and can approve, correct or reject. An approved write is recorded along with the person responsible.
- Status
- Awaiting review
- Owner
- Accounting team
Your whole operation in one place.
Every module shares data, rules and controls with the others. We reuse what's already built; scope and integrations determine the cost of each module.
See the platform- ReconciliationFinance
- CollectionsFinance
- Month-end closeFinance
- TreasuryFinance
- Sales supervisionSales
- QuotesSales
- KPIsManagement
- Ask the businessManagement
- ApprovalsOperations
- PurchasingOperations
- InventoryOperations
- Your next moduleBuilt to measure
Connected to what works
- Odoo
- SAP
- SII
- Buk
- Banks
- HubSpot
The same thing, seen from your side
What changes when the operation is built on Xophia
Same business. What changes is what it's built on.
| Dimension | Fragmented company | With Xophia |
|---|---|---|
| Tools | Standard, complex, one per process | Modules built on your logic, in one platform |
| Data | Every team with its own version | One definition shared by everyone |
| Processes | The business adapts to the tool | The module is built the way the business works |
| Decisions | Reports that take days | Answers on the spot, source in view |
| Control | Trusting memory and email | Every action recorded and reviewable |
| Cost | Licenses and integrations for each tool | Reuses the existing foundation; cost depends on scope |
One foundation, many modules. Each one reuses the last.
Connect
Connectors
MCP, REST, GraphQL, SQL, events and webhooks. Read and write scope per deployment.
Define
Shared definitions
Every KPI and rule is defined once. Every figure traces to its SQL and source row.
Run
Agents and workflows
AI agents with deterministic steps. Tools and data scoped by role.
Control
Approval and records
Writes to your systems and high-impact steps wait for human approval. Every call and outcome is recorded.
module finance-reconciliation agent bank.matcher · role finance.read → bank.list_movements account ***4412 · 412 movements → erp.search_invoices odoo · 388 open ← proposals 409 matches · 3 differences ⏸ approval required policy erp_write ✓ approved Finance · 10:42 → erp.reconcile 409 lines · operator identity
What IT asks first
- Identity
- SSO via SAML 2.0 or OIDC · resource-level role-based access
- Encryption
- TLS 1.2+ in transit · AES-256 at rest
- Deployment
- Xophia managed cloud or customer VPC
- Data
- Region, retention and access agreed in writing before deployment
- Compliance
- SOC 2 and Law 21.719 in preparation · no certifications claimed
How we work
Weeks, not months
We start with one bounded process and the systems you already have. Each next module reuses the connections and rules of the last.
Your rules, not the suite's
Modules are built the way your company works. The team stops bending to the tool.
You approve, Xophia acts
Writes to your systems and high-impact actions wait for your sign-off. Every step is recorded with its context.
What cost does coordination time represent?
Explore an illustrative scenario: we apply the 58% reported by Asana in 2023 to your team's size and monthly cost. The calculation runs in your browser; it does not measure your company's actual productivity.
Time equivalent to ≈35 working days of coordination per day in this scenario: finding information, checking status and moving data between tools. That time is distributed across the whole team.
Estimated annual cost allocation: ≈ $1,252,800.
Each dot represents one full working day of capacity. The highlighted share shows the assumed 58%, distributed across the team.
Let's look at how much of this is your caseAn allocated-cost scenario, not promised savings or redundant people. The figures come from external studies; your company's result may differ.
What other studies show
These studies use different samples, periods and measures. They provide independent context: they do not break down Asana's 58%, and their percentages cannot be added together.
~20%
of the week searching for information
Searching for information across platforms
McKinsey estimated in 2012 that knowledge workers with interaction-heavy tasks spent close to 20% of the week looking for internal information or finding colleagues who could help. This is a historical reference for that group of workers.
57%
of time in Microsoft 365 spent communicating
Coordinating over email and chat, without structured workflows
In its 2023 report, Microsoft classified 57% of time measured in its applications as communication (meetings, email and chat), and 43% as creation. This measures Microsoft 365 use, not the whole working day.
25
spreadsheets studied across five organizations
Building and managing information in Excel
Powell, Lawson and Baker studied the impact of errors in 25 operational spreadsheets across five organizations. Many errors had no numerical impact or affected minor areas; some did change key figures. This is a case study, not an error rate that applies to all spreadsheets.
68%
without enough focus time
Misalignment between teams
Inefficient meetings are the top productivity disruptor workers report, and 68% say they don't have enough uninterrupted focus time.
Coordination also creates value. Estimating an actual improvement requires measuring the process, identifying necessary work and validating the change's result.
Modules
See all- Finance reconciliationAutomates bank, card, SII and Buk reconciliation against your accounting, with controlled exception workflows and reviewable execution records.
- Sales supervisionReviews CRM activity, flags pipeline risk, and drafts coaching for sales leaders against governed pipeline data.
- KPI copilotAnswers operational questions over a governed semantic layer with traceable SQL — every figure is defendable down to the source row.
- Collections: overdue receivables ranked every morningWho owes what, since when and what they were told, on the same invoices and deposits already reconciled.
- Approvals: out of email, with context and a recordExpenses, purchases and exceptions with their backup, their owner and a record of who approved what.
- Your next module, built on your rulesBuilt to measure on the same connections and definitions.
Reference modules use illustrative scenarios, not customer results.
Delivers value? It stays. Creates friction? It's replaced.
In 20 minutes we review your case. You leave with a map of your systems, what stays and what goes, and a concrete first module.